REGISTRATION
TERMS AND CONDITIONS OF REGISTRATION
General
By registering for Ice Swing Holiday you agree to the terms and conditions of the registration as well as that of the Ice Swing Holiday. You will find the rules on participation below.
Should you not receive a confirmation letter within 5 days of your registration, please write us a message on the following address: registration@iceswingholiday.com
If possible, please register with a partner! You can register without a partner but please keep in mind that, in order to ensure the proper leader-follower ratio, you might be placed on the waiting list.
Payment and cancellation terms and conditions
If you fail to comply with the payment deadlines specified in our email, your registration will be cancelled.
Payment options: via bank transfer. We cannot accept other modes of payment. You will find further details in our registration reply mail.
Passes are negotiable onto a third person, however, should you want to cancel anything from the package provided in your pass, the registration conditions cannot be changed. Leader passes can be obtained only by leaders, follower passes can only be obtained by followers.
RULES OF PARTICIPATION
By joining and participating in any of our events, you agree to the following rules. The following count as participation: registration for the event; purchase of a ticket or a pass; appearance at the event location.
Please, bring with you a pair of dance shoes! In the dancehall and any place designated as dance parquet dance shoes must be used!
You participate in our event at your own risk.
You are responsible for your belongings and physical safety. Please, take care of yourself and the other participants of the event.
The Association, the organisers and the volunteers (from now on: “organisers”) do not assume any responsibility for any injury or damage inflicted upon people or material assets.
Objects lost during the event will be kept for two weeks after the conclusion of the event. If you have lost something, please, let the organisers know about it!
The Association will not disclose any data revealed during the registration to a third party.
If, during the event, pictures, voice or videorecords are made in which you might be present, the Association reserves the right to use any photograph/video taken at any event sponsored by Pepita, without the expressed written permission of those included within the photograph/video. Pepita may use the photograph/video in publications or other media material produced, used or contracted by Pepita including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc. By participating in a Pepita event, you are agreeing to release, defend, hold harmless and indemnify the Association from any and all claims involving the use of your picture or likeness.
Carrying hazardous objects of any sort (especially: hitting, cutting and pyrotechnical objects) to the location of the event is strictly forbidden.
Please, refrain from engaging in activities that might disturb, balk or frustrate the event or violate the individual rights or damage the property of the participants. Also, please, refrain from engaging in racist, or hate-inducing behaviour that might scare or outrage others. Please, avoid ethnic, religious, political, sexual or any other sort of discrimination directed at others, or topics related to current political affairs and activities. Should you fail to comply with these rules even after being requested to do so by the organisers, you may be excluded from the event without compensation.
The Association and the organisers reserve the right to change any programme element of the event.
CODE OF CONDUCT
Ice Swing Holiday is dedicated to providing a safe and comfortable event experience for everyone, therefore all attendees, instructors, staff, and volunteers at Ice Swing Holiday are required to comply with the following code of conduct.
Organizers will enforce this code throughout the event. We are expecting cooperation from all participants to help ensure a safe environment for everybody.
Need help?
Email info@iceswingholiday.com or (during the event) find an organizer in person at any venue.
Quick version
Ice Swing Holiday is dedicated to providing a safe and comfortable event experience for everyone, regardless of gender, age, sexual orientation, ability, physical appearance, body size, race, or religion (or lack thereof). We do not tolerate harassment of event participants in any form. Event participants violating these rules may be sanctioned or expelled from the event without a refund at the discretion of the organizers.
The less quick version
Harassment includes offensive verbal comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of workshops or other events, inappropriate physical contact, and unwelcome sexual attention.
Participants asked to stop any harassing behavior are expected to comply immediately.
If a participant engages in harassing behavior, the event organizers may take any action they deem appropriate, including warning the offender or expulsion from the event with no refund.
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of event staff immediately. Event staff can be found at any venue.
Event staff will be happy to help participants contact venue staff or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance and your safety.
We expect participants to follow these rules at dance and workshop venues.
Thank you
Safe Space contact
For the Ice Swing Holiday we have the following Safe Space Team. You can contact any staff member, but these people are carefully selected to address any safe space policy issue, feedback or report.
Nóra
Krisztina
Móni
This document was based on Upside Down Festival code of conduct. Feel free to use this, as-is or in a modified form, for your own dance event.
